UNITA HR Pty Ltd (“we”, “our”, “us”, “UNITA HR”) is committed to protecting your privacy and handling your personal information responsibly and transparently. This Privacy Policy explains how we collect, use, store, disclose and protect personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This Policy applies to personal information we collect through our website [www.unitahr.com.au] (the “Site”), and through our other dealings with you, including when you engage us for outsourced HR partnering, HR strategy and compliance support, workplace investigations, recruitment, remuneration reviews, organisational design, training and leadership development, and related HR advisory services.

This Policy applies to clients, client employees, website visitors, job applicants, contractors, and other individuals whose personal information we collect or handle in the course of providing our services. Some sections of this Policy may apply differently depending on your relationship with us and the services we provide to you or on your employer’s behalf.

1. How We Collect Your Personal Information

We may collect personal information about you when you:

• Visit or interact with our website
• Submit an enquiry form, contact form, or subscribe to a newsletter
• Engage us to provide outsourced HR partnering, compliance support, workplace investigations, recruitment, or related HR advisory services
• Apply for a role with us, or with one of our clients, or provide us with a CV/resume
• Communicate with us by phone, email, post or social media
• Are referred to us, or have your details provided to us, by [e.g. your employer, a recruiter, a referral partner]

We may also collect personal information about you from third parties, such as [your employer, referees, background check providers, recruitment platforms], or from publicly available sources, where reasonably necessary for the services we provide.

2. Types of Personal Information We Collect

Depending on your interaction with us, the personal information we collect may include:

• Name, contact details (email, phone, postal address) and date of birth
• Business, employer or organisation details, and job title
• Employment-related information, such as [employment history, qualifications, CV/resume content, references, performance or conduct information, where relevant to the services provided]
• Information relevant to workplace investigations or HR matters, including [statements, complaints, witness accounts, disciplinary records – specify scope]
• Information you provide through enquiry forms, emails or phone calls
• Technical information collected through our website, such as IP address, browser type and pages visited (see Section 6)

In limited circumstances, and only where reasonably necessary and permitted by law, we may collect sensitive information (such as health information relevant to a workplace investigation, or information about industrial relations matters). We will only collect sensitive information with your consent, or where otherwise permitted under the Privacy Act, such as in connection with [e.g. a workplace investigation you have been asked to participate in].

3. How We Use Your Personal Information

We use personal information we collect to:

• Provide outsourced HR, compliance, investigation, recruitment and related advisory services to you or on behalf of our clients
• Respond to enquiries and provide customer support
• Assess job applications and manage recruitment processes
• Conduct workplace investigations and prepare related reports, where engaged to do so
• Send newsletters, updates or marketing communications, where you have consented to receive them
• Manage and improve our website and services
• Comply with our legal and regulatory obligations

We will not use your personal information for a purpose other than the purpose for which it was collected, unless that other use is permitted under the Privacy Act or you have consented.

4. Disclosure of Personal Information

We may disclose your personal information to:

• Your employer, or our client, where we are providing services on their behalf (e.g. where we are engaged by a business to support its HR function)
• Third-party service providers who support our operations, such as [IT/software providers, cloud storage providers, background check providers – specify]
• Government bodies, regulators or law enforcement agencies, where required or authorised by law
• Professional advisers, such as our lawyers, accountants or insurers, where reasonably necessary
• Any other party with your consent, or as otherwise required or authorised by law

We do not sell your personal information to third parties.

5. Storage and Security of Personal Information

We take reasonable steps to protect personal information we hold from misuse, interference, loss, and unauthorised access, modification or disclosure. These steps may include:

• Secure storage of physical and electronic records [specify, e.g. encrypted cloud storage, restricted-access servers]
• Restricting access to personal information to authorised personnel only
• Use of secure passwords and access controls
• Other measures: [e.g. staff training, confidentiality agreements, ISO/SOC certifications if applicable]

While we take reasonable steps to protect your personal information, no method of storage or transmission over the internet is completely secure, and we cannot guarantee absolute security.

6. Cookies and Website Analytics

Our website may use cookies and analytics tools (such as [e.g. Google Analytics, Google Ads, Meta Pixel – specify all tools in use]) to collect information such as your IP address, browser type, device information, and how you interact with our website. This information helps us understand website usage and improve user experience, and may be used for advertising and remarketing purposes.

You can manage or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of our website.

7. Access, Correction and Complaints

You may request access to the personal information we hold about you, and request correction if you believe it is inaccurate, out of date, or incomplete. To make a request, please contact us using the details in Section 10.

We will respond to your request within a reasonable timeframe, generally within 30 days. In some cases, we may need to verify your identity before responding to a request.

If you have a complaint about how we have handled your personal information, please contact us in the first instance (see Section 10). If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices, content, or security of those websites, and recommend you review the privacy policy of any third-party website you visit.

9. Overseas Disclosure

In some circumstances, your personal information may be disclosed to, or stored by, service providers located overseas, such as [e.g. cloud storage or software providers located in the United States/elsewhere – specify countries if known]. Where this occurs, we take reasonable steps to ensure that overseas recipients handle your personal information in a manner consistent with the Australian Privacy Principles.

10. Children’s Privacy

Our website and services are intended for a business audience and are not directed at children. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have inadvertently collected such information, we will take reasonable steps to delete it.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal or regulatory requirements. The most current version will always be available on our website. We encourage you to review this Policy periodically.

12. Contact Us

If you have any questions, concerns or complaints about this Privacy Policy, or about how we handle your personal information, please contact us:

Company: UNITA HR Pty Ltd

Email: Info@unitahr.com.au

Phone: 1300 609 226

Postal Address: 55 Camira Way, Quinns Rocks, Perth WA 6030

ABN: 67 799 120 897